Untangle Your Raids
 

Quick Start For Admins

Import Your Users

Just want to jump in and get started? Go to the Site Preferences and select your guild name, your real guild name (see below), and your server. Now go the Users section and click on Sync Users. First find all the Main Characters you want to import as Users, check each box for each one you need. Hit the submit button for the New Characters section. Now go back and find all the alts and select from the dropdown box the Main User you want this character to be attached to. Each new "User" you create will have their login and password be their main character name all lowercased. Eg: Ulcik will become a user with a login: ulcik password: ulick.

Add and Roster Events

Click on "Events". Now click "Add Event". The fields are pretty self explanatory. After users sign up for each event (by clicking on the icon in the raid calendar and hitting the "Edit My Signup" and submitting) you can go to the event and click on "Edit Roster". For any user you want to allow to go to the event select "Approved" from the dropdown menu. When you're done hit submit.

There you go all done, wasn't that simple? If you want a complete breakdown of all the features or if you have questions specific to a field you can read the full manual below.

Complete Guide For Admins

Site Preferences

After creating your account, the first thing you'll want to do is go to your Site Preferences page. You can navigate to it by using the "Site Prefs" link on the left menu.

  • Guild Name
  • This is just for show, it displays your Guild Name on the top banner of your site.
  • Real Guild Name
  • You must fill in this field if you want to sync or use any of the Armory features. You can find this value by looking at your armory profile, clicking on the guild then copying the value in the URL between '&bn=' and '&p' eg: For our guild the url looks like: http://www.wowarmory.com/guild-info.xml?r=Firetree&n=N%C3%B4%20Life&p=1 so I would copy and paste N%C3%B4%20Life
  • Server
  • Find the server your guild is on. This is also required for use with any of the Armory features.
  • Signups Locked Until
  • If you want to restrict how many days before users can signup for events enter the number of days you want here. If you leave it blank or use a 0 there will be no restrictions.
  • Default Time For Events
  • When you create a new event it defaults to the current time. To override this behavior enter your typical raid start time such as 8 pm. Note: each event can have a custom time, this is only to save you an extra step when creating one.
  • Web Site
  • This should be a link to your guild website. If set there will be a link on the menus that points to your site.
  • DKP Site
  • Paste the link you use to your DKP site if you have one. If set there will be a link on the menus that points to this site.
  • DKP Link
  • If you use eqdkp you can paste your link you use here for it eg: http://example.com/eqdkp/listmembers.php
  • Send Notifications For New Events
  • If you want to send notifications out to your users whenever a new event is created select this box. Note: users must turn this option on in their own User Prefs section.
  • Send Notifications For Signup Changes
  • If you want to send notifications out to your users whenever their roster status is changed on an event select this box. Note: users must turn this option on in their own User Prefs section.

Users

Users are the people who will log into your site. Users use characters to sign up to raids with. Each user can have as many characters as they want or need. When signing up for an event they will choose which character they want to attend with. In order for a user to sign up to an event they must have at least one character attached to their user.

After you have your site preferences taken care of navigate to the Users page. You can find this on the menu labeled "Users". From this page you can look at and search the current existing users, create new users, and sync your users with the Armory. If you have setup your Real Guild Name and Server then I would suggest jumping right to the Sync Users so you can import your existing guild into your site.

Sync Users

This tool will seem a bit complicated at first but it's pretty easy to use once you understand it. The sync process is split up into 2 sections: New Characters, and Disable Characters. The system will pull your guild's armory page down and show you a list of all characters that it couldn't find a reference to and all characters that you have in your site but not in the armory. Characters that are not in your site will be listed under the New Characters section.

Syncing Users:

Importing New Users and Characters

You can click on each character (make sure they have a checkmark) to import them as a new user (which also creates their default character as well). The new user login name will be the name found lowercased, their default password will be their name lowercased as well; eg: Rawrz the level 70 druid will become user: rawrz password: rawrz with the character rawrz a 70 druid. If you want to create a new character for an existing user, find the user in the dropdown list. This will cause the system to generate a new character and attach it to the user specified in the list. To make things easy, find all of the "main characters" and then hit submit. Then go back in the list and attach all of the "alts" to the existing users that were just created.

Disabling Users and Characters

For any character in your site that is not listed in the armory, the sync tool will give you an option to disable this character. Select the checkbox to any character you would like disabled. If you disable the last character for a user that user will automatically become disabled as well.

Manually Editing Users and Characters

You can also manually edit each user and character. Clicking on the "Create User" will allow you to add a new user to your site. For existing users click on the "edit" button and then you can add or edit characters that are bound to the current user.

Editing Users:

  • User
  • This is the name the user will login as.
  • Status
  • Active means the user can login. Banned and Inactive means the user can not log in.
  • Type
  • Members and Advisors can login and signup for events. Raid Leaders can add and edit their own events. Officers can manage events and users. Admins can perform all tasks on the site.
  • Default Character
  • This sets the default character the user will have selected when they signup, this is for convenience.
  • Email
  • Used for notifications
  • Aim Nickname
  • Used for notifications
  • Phone
  • Used for notifications. The phone must include the area code and will only work with US numbers, eg: 801-555-1212.
  • Send Notifications
  • Where should notifications be sent to? If None is selected no notifications will be sent to this user.
  • Change Password
  • If you want to change the user's password, here's the spot

Editing Characters:

  • Toon
  • The name of the character
  • Level
  • Yeah I think you got this one (;
  • Class
  • Pick the class of the character
  • Owner
  • What user "owns" this character?
  • Deleted
  • Is the character deleted?
  • Note
  • If you want to add any notes specific to the character, here's the spot

Events

Adding and Editing Events

Users can sign up to your events that you post. Navigate to the "Events" section and you'll see a calendar. For each event listed that month there will be an icon in the day it occurs on. Your users can click the icon and then hit "Edit My Signup" and hit submit, this will sign them up for the event. If they want to cancel their signup, they go to the same page and uncheck "I want to go!" and hit submit. They are now canceled from that event.

Editing Event:

  • Event
  • This is the title of the event.
  • Description
  • Fill in any info you want your users to see when viewing the event. If you have necessary reading, potions, etc here is the perfect place to list it. This uses the FCKeditor and you can stylize the description however you want.
  • Type
  • Pick the event encounter you want to select eg: Black Temple, Mount Hyjal, etc. Most encounters will have a unique icon based on the type.
  • Status
  • If the event has yet to occur select "Pending", otherwise you can set the status of the event.
  • Time
  • What time and date is the event going to start at? This field uses military time aka 24 hour format.
  • Leader
  • If you want to pick the raid leader select them here. Only users that have at least Advisor status will be in this list.
  • Tracker
  • If you want to assign a DKP tracker select them here. Only users that have at least Advisor status will be in this list.
  • DKP Tracker Id
  • If you have setup your eqdkp link in Site Preferences you can paste the unique raid id here.
  • WWS Id
  • If you have setup your wws link in the Site Preferences you can paste the unique wws id here.

Managing the Roster for each Event

For each event you'll want to approve users that sign up for the event as you see fit. Users are automatically organized into classes.

Editing Roster:

  • User / Character
  • Users that want to go will have "Pending" set. Set the user to "Approved" if you want them to attend, "Denied" if you want to disallow them from attending. Users that cancel their signup will have "Canceled" set.
  • Fetch talent build from armory
  • Clicking on this will show you the user's current talent spec eg: 2/48/11 fetched from the armory if available.
  • Approval Ratio
  • This shows you the number of raids the users has wanted to go that they were approved for and the value as a percent. The value is calculated from the last 60 days of events.
  • Signup Time
  • When the user signed up.

Copyright Tindr, LLC 2012 developed by Jesse Janzer aka Ulcik